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Faculty Housing Homepage  /  Keck Center Reservations

Keck Center Reservations

The Keck Center is the primary location for the Keck Institute for Space Studies (KISS) workshops. In addition, the President's Office uses this location for the Caltech Board of Trustees meetings. Events scheduled in the Keck Center are not to disrupt the normal business activities and flow of traffic in the immediate vicinity of the Keck Center.

The Keck Center Conference Room accommodates 31 people in a standard seating arrangement.

The room is equipped with one large projection screen with projection/audio capabilities. There are two portable white boards and several white boards behind the wooden paneling at the front of the room.

Applications may be submitted no sooner than 2 months in advance of the event/meeting date.

Approved Users

We grant priority use to the following groups:

  • Keck Institute for Space Studies (KISS)
  • The Board of Trustees
  • Committees of the Board of Trustees
  • Meetings in which the President is involved
  • Meetings which involve members of the Board of Trustees

When the conference room is not being used by a Priority User, we may accept applications from the following approved users:

  • Faculty Board and Steering Committees
  • Institute Administrative Council
  • Administrative Committees
  • Faculty committees
  • Divisional Faculty meetings
  • Ad hoc committees appointed by the President
  • JPL science, technical, and mission meetings/conferences/workshops

Although it would be an unusual circumstance, users should know that their reservations may be cancelled if a conflict arises with the needs of a priority user. We will make every effort to notify you of any conflicts or changes in a timely manner.

Reservations

A reservation is not considered confirmed until you receive a confirmation email from Faculty Housing.

To reserve the facility, please carefully review the following information and submit the application at the bottom of this page. Our office will contact you within 5 business days.

Cancellations

Reservation cancellations are required via email no later than fourteen days prior to the date and time of the reservation. Failure to cancel a reservation will result in custodial charges posting to the provided PTA or Project/Task.

Parking

Visitor parking is available in Parking Structure 1 (primary parking location w/pay station) or Parking Structure 2 (secondary parking location w/out pay station) located on Wilson Ave. Alternative or overflow parking may be found in Parking Structure 3 located on California Blvd., east of Wilson Ave.(overflow parking location has pay station).

JPL parking placards are honored; guests without placards will be required to pay at the automated pay stations discussed above. For further information about parking please reference Caltech Visitor Parking webpage.

Charges

There is no reservation charge for the conference room. However, there are charges for use of the facility for custodial time required for setup, removal, and cleaning services. The PTA or Project/Task provided on the reservation form will be charged the overtime custodial rate of $63/hour. Clean up and setup for a one-day event typically takes about 2 hours. This is a required service for all users after each use.

Please visit page 44 of the Guide to Facilities Services to view current shop rates.

Guidelines

  • Please make an advance appointment with Faculty Housing to pick up the keys to the facility on the business day prior to your meeting. Keck Center staff are not available to admit access.
  • Please read the Overview of the Keck Center Think Tank to understand the room's AV and Zoom capabilities. Contact Academic Media Technologies at (626) 395-4657 or [email protected] if you would like to schedule an AV training session.
  • Please note that movement of furniture within the Think Tank is prohibited due to AV alignment and electrical connection between tables.
  • Trash cans and catering tables will be placed in the lobby for your use; please do not use the existing surfaces for catering.
  • Use of the courtyard must be pre-approved
    • No electric carts are to be driven into the courtyard, including for catering, rental furniture delivery or pickup, or facilities maintenance
    • Under no circumstances is courtyard furniture to be moved
  • Clean up spills. Remove all food and dispose of your trash at the end of the day. Dumpsters are located on the west side of the building.
  • Remove all meeting materials. Storage is not available; any leftover items will be disposed of at the end of the event. While items such as equipment, laptops, and supplies may be left in the Think Tank overnight during multi-day events, organizers take full responsibility for those items.
  • Power down the AV system via the Crestron control panel.
  • Turn off lights and lock the door

User Agreement/Reservation Request

Fill out my online form.